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Providing Access

Users need local authority, and must complete prerequisites in Axess.

SIRIS Data

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User Categories

There are three ways to access the data in SIRIS, depending on the user’s permissions and expertise:

1. Aggregate Users 

includes all active faculty and numerous staff in student- or faculty-facing roles. Aggregate Users can view a wide range of departmental data on the Annual Academic Summaries dashboard. Reports provide a 10-year snapshot of Academic Departments using metrics organized by Students, Faculty & Instructors, and Classes.

Aggregate Users must sign a Usage Agreement in STARS in addition to being granted access by IRDS through Authority Manager.

     AAS-0001 - AAS Annual Academic Summaries User Agreement
     (Search the STARS catalog in Axess for “AAS-0001” if the link above does not work)

View the Annual Academic Summaries Dashboard (Coming Soon)

 

2. Dashboard Users

can interact with a wide range of customizable reports. These provide information on Stanford’s academic structure and degrees, aggregate and trend data on degrees conferred, student enrollment histories at both the individual level and the program/plan/subplan levels, course and class information including details about individual instructors, faculty appointment information, and comprehensive academic advising data. Reports and dashboards have been designed to be useful for many basic reporting needs, such as counts of students over time (potentially broken down by gender/URM, depending on the access limits set for the user) or popular majors at Stanford. Users do not need a high level of expertise in OBIEE in order to use the dashboards effectively.

To request Dashboard User access, please contact the designated authority grantor for your specific area of the university.

Dashboard Users must also complete two SIRIS prerequisites:

     AS-2000 - Appropriate Use and Protection of Student Data
     AS-2001 - SIRIS Terms of Use Agreement
     (Search the STARS catalog in Axess for “AS-2000” and “AS-2001” if the links above do not work)

View Widely Used SIRIS Reports

 

3. Ad hoc Users 

can construct custom queries combining the various dimensions of data that are available in SIRIS. Ad hoc users have the capability to answer very specific and involved questions, with results ranging from a high-level summary down to the records of individual students. It is thus extremely important that these users understand the rules around appropriate use of student data and how easily misinformation can result from poorly-designed (but apparently valid) queries. In order to use the ad hoc functionality to design valid queries, users need to be well-versed in the terminology of student data and the academic structure of the university. 

Experienced Dashboard Users who are interested in exploring becoming Ad hoc Users should contact the SIRIS team directly.


Appropriate Use

Access to SIRIS reporting is available for employees of Stanford University who have a clear and compelling need to use student information in the service of a well-defined programmatic or institutional goal and are committed to following these guidelines:

Appropriate Use of Student Data

Users should understand that access to the data includes the responsibility to protect the data from misuse and does not imply permission to share the data with anyone else. Users must be in a position to understand the programmatic or institutional need for the information they provide to others, to decline or restructure requests as appropriate, and to clearly communicate limitations on any further data sharing.

Faculty or others requesting access to student data for research purposes should contact the Office of Institutional Research and Decision Support, as these requests require special approval (including IRB approval) to ensure compliance with federal law.